Assist in all functions in Business Development and Sales:
Support and assist BD & Sales A & A Team in getting quotation and preparing tenders documentation.
Preparation of tender summary. Maintain proper filing of tenders/quotations. Track tender submission date and schedule. Maintain & updating of contract documents and other information. Ensure all submission documentations are properly completed and signed off by authorized signatories. Ensure all submission documentations are properly completed and signed off by authorized signatories.
Inputting tender and servicing details into computer system and liaising with contract supervisors to expedite service response.
Track all tender opportunities and upcoming job opportunities.
Liaison with various departments particularly to accounts and purchasing departments to ensure correct processing of all purchase orders and invoicing.
Keep a register of suppliers/vendors and contract documents. Manage & update department’s document & sales reports in company’s system
Able to accept multi-tasking and general administrative roles especially in preparation of PowerPoint slides for presentation.
Any other duties as directed by immediate superior.
Requirements:
Higher NITEC or equivalent
Proficient in MS Office applications
At least 2 years' experience in administration support; preferably in facilities management industry
Ability to contribute as a team in a fast-paced environment
Quantity Surveyor (QS)
Roles & Responsibilities:
Review tender documents, drawings, specifications and Bills of Quantities (BQ)
Prepare quantity take-offs, cost estimates, tender pricing and budgetary costing
Obtain, evaluate and compare quotations from subcontractors, suppliers, vendors and specialists
Prepare project budgets, cost plans, financial projections and cost estimates
Monitor expenditure, commitments, variations, claims and projected final costs against approved budgets
Prepare and submit monthly progress claims with complete supporting documents
Prepare and manage quotations, Variation Orders (VOs), Work Orders and additional works
Manage contractual and commercial matters, including claims, variations, payments and final accounts
Liaise with Employer Representatives, consultants, contractors and other stakeholders on QS and commercial matters
Maintain accurate QS, cost and contractual records
Requirements:
Degree or Diploma in Quantity Surveying, Building, Construction Management or related discipline from a recognised institution
Minimum 3 years of continuous relevant QS experience, preferably 3–5 years in construction, M&E, interior fit-out and/or specialist engineering projects
Able to handle stress and accept multi-tasking and general administrative roles
Strong experience in tendering, cost estimation, procurement, cost control, progress claims, variations and contract administration
Experience in project budgeting, financial projections, final accounts, quantity take-off and site measurement
Able to read and interpret drawings, specifications, BQ and contract documents
Good negotiation, analytical, numerical, documentation and communication skills
Able to work independently and coordinate effectively with relevant stakeholders
Knowledge of the Singapore construction industry and prevailing market rates is an advantage
Office Executive
Roles & Responsibilities:
Manage daily office operations to ensure smooth workplace functioning.
Coordinate administrative and logistical arrangements.
Maintain essential administrative records and systems.
Provided front-office and overall administrative support, including visitor coordination and handling of ad-hoc tasks as required to support business operations.
Requirements:
Diploma in Business Administration, Marketing, Logistics, Project Management, or a related field from a recognized polytechnic or equivalent qualification.
2–3 years of relevant experience in office administration or office management.
Experience in managing office operations, including vendors, facilities, telecommunications, and office supplies.
Familiarity with administrative systems such as onboarding processes, contact directories, and documentation control.
Experience in managing office operations, including vendors, facilities, telecommunications, and office supplies.
Good communication and interpersonal skills to liaise with internal stakeholders, service providers, and visitors.
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Ability to work independently with minimal supervision and handle ad-hoc tasks efficiently.
Detail-oriented, proactive, and able to maintain confidentiality when handling sensitive information.
Facilities Executive
Roles & Responsibilities:
To prepare a daily cleaning schedule of works and ensure daily and routine works are carried out accordingly. Executive should monitor and follow up with the cleaners on their daily schedule.
To check, compile and file all the security CCTV, clocking report and patrol checklists on a weekly basis and record all security occurrence report.
To report to the cleaning and security of any non-compliance.
Coordination of facilities services including supervision, monitoring and coordination of projects and Addition and Alteration works.
Assist in audit, inspections, safety and risk assessment issues
Conduct site inspections and ensure all services and equipment are in good working condition and meets users’ expectations.
Represent Site’s Facility Management in its dealing with facilities service providers, including sourcing for quotations.
Recommend any improvements to reduce cost or increase efficiency of the facilities services.
Assisting clients in the general management and scheduling of contractors’ maintenance schedules.
Assist FSM to organize and implement an Annual fire drill – CERT exercise
To engage an FSM for the yearly inspection and fire drill upon receipt of client’s request.
Provide technical support and prepare draft contracts / service specifications for tenders or Request For Quotation exercises.
Organize and maintain proper facilities management documentation and records.
Prepare and submit a monthly report.
Standby and attend to site, if necessary, after office hours, weekends and public holidays, to attend to any emergency or urgent facility issues.
Requirements:
Minimum Diploma or Degree in Facilities Management or equivalent
Must be able to work under pressure
Team player with excellent interpersonal and communication skills
